Give each image a purpose
A wide garden view helps explain the setting, but it rarely shows the full access route or the detail of an obstacle. Prepare a small, labelled set of photographs: the proposed area from more than one direction, the entrance, unloading point, route and any restriction you want the team to understand.
For a Peterborough marquee enquiry, include the actual site address in the brief and label which area each image shows. Photographs and measurements support the team’s assessment; they do not confirm installation suitability or replace further information the team may request.
Build a useful photo set
| View | What it should explain |
|---|---|
| Proposed area | The usable space, edges, nearby trees, buildings and fixed objects. |
| Entrance and unloading | How suppliers reach the site and where equipment can arrive. |
| Route | Gates, turns, narrow stretches, steps and surface changes in sequence. |
| Ground detail | A visible slope, soft area, pooling or other condition you need to describe. |
| Guest connections | The route to the main building, toilets and parking. |
Label a simple sketch
Draw the proposed area and distinguish your measurements from estimates. Use the same labels on the sketch and photographs so a gate or obstacle can be located easily. Mark known services using the landowner’s information, and say where information is missing.
Measure only where you can do so safely and without disturbing the site. Do not investigate underground services, change a boundary or choose fixing positions to complete this worksheet. Ask the team what measurements it needs.
Keep the record current and relevant
Date the photos and explain planned landscaping, construction or other changes. Avoid including unrelated personal details, guest information or people in the image set. When the brief changes, clearly identify the new version so the team is not assessing a view that no longer represents the site.