Shape the day before you choose the size
Write a simple running order: when guests arrive, when they eat, when speeches happen and when evening guests join. Include the caterer, photographer, entertainment and any room-change time. A layout that works for the meal must also accommodate the rest of your day.
Share separate daytime and evening numbers. Tell us whether all guests need a seat at the same time and whether tables will remain during dancing. The team will discuss a suitable structure and layout around the whole day.
Dining, service and the room change
- Describe your preferred table style and where the couple or main group will sit.
- Explain whether food is served to tables, from a buffet or from a separate catering point.
- Identify supplier equipment and any serving or clearing area that needs space.
- Agree who moves furniture, if a change of layout is part of the plan.
- Allow for the guest route between the marquee, building, parking and toilets.
Choose the atmosphere as a specification
Linings, flooring, lighting and furniture can change the appearance of the space. Use photographs to explain your preferred style, then ask which finishes and quantities are in the proposal. Evening lighting needs should include the journey outside the structure as well as the reception itself.
Flowers, table settings, catering, sound and other services must be allocated to named suppliers in your event plan. List the items you want included in your proposal.
A timeline with decisions in the right order
| Stage | Useful decision |
|---|---|
| Before booking | Confirm the venue or landowner allows the proposed event, share the site brief and check date availability. |
| Before agreeing the specification | Discuss structure, layout, furniture, food, finishes and access; compare the itemised proposal. |
| Once suppliers are arranged | Bring their installation needs and timings into one plan. Resolve overlaps in equipment and responsibilities. |
| Before installation | Confirm access windows, the onsite contact, clear working area and any changes to the original brief. |
| After the celebration | Follow the agreed handover, collection and site-clearance arrangements. |
Your first wedding enquiry
Send the date, Peterborough-area venue or postcode, daytime and evening numbers, the site type and the elements you want us to include. If the venue is still undecided, explain that in your brief so the next step is clear.
Dining and dancing: one joined-up brief.
Activity zones only, not to scale or a confirmed event layout.
Decide which activities need a permanent place and whether a planned room change works for your day. Compare the layout concepts →
Details that shape the room
A different table arrangement or roof finish changes the visual feel. These are setup examples, with the requested items listed in your own quotation.
